Extra Duty and Substitute Timesheets are available at the campus and administration offices. Please make sure you are using the correct form.
PAYROLL
•Employees are paid on the 25th of each month unless that date falls on a weekend or holiday.
•If the normal pay date falls on a weekend or holiday, pay checks are normally distributed the first business day prior to the 25th.
•Wage and earning statements/vouchers may be viewed and printed through Employee Portal.
•NO PAYCHECK OR DIRECT DEPOST VOUCHER ARE EVER TO BE GIVEN TO ANY OTHER PERSON UNLESS THEY HAVE A WRITTEN NOTE FROM THE EMPLOYEE AND PROPER IDENTIFICATION.
•Employee must contact the payroll office if a direct deposit transfer was not received.
•An employee may be responsible for any stop payment charges.
•Obtain Extra Duty Timesheets from supervisors or from the business office for extra duty payment. MAKE SURE YOU ARE USING THE CORRECT FORM. This form must be completed and submitted to the Payroll Office. The timesheet must be signed and dated by the employee and the supervisor in order for Payroll to process a payment. Forward fully completed and approved Time Sheets or Irregular Payment Request form to the business office for payment by the payroll cutoff date. Make sure you put your employee number on your extra duty sheets!
•Employees must complete a Direct Deposit Authorization form for automatic deposit. This will provide the employee’s bank transit number, account number, and account type to the business office. A voided check or deposit slip must be attached to the Direct Deposit Authorization form. Any changes MUST be made in person. We will not accept changes over the phone or by email.
Time Keeper and Overtime
•All non-exempt employees should accurately record all time transactions. Employees set up on Timekeeper should clock in and out each day. It is a supervisor’s responsibility in directing employees to submit time sheets accurately and in a timely manner.
•Time Sheets or Irregular Payment Request should not be submitted or approved unless employee work hours are accurate and ready for payment.
•Supervisors must approve all variations from standard work schedule in advance. Hours worked in excess of 40 hours per week require the approval of a supervisor. If an employee is eligible for overtime and works more than 40 hours during the regularly scheduled work week, he/she will receive pay at the rate of time and a half as directed by board policy.
•Straight time will be earned for holiday days worked, unless the weekly total of hours worked exceeds 40 hours. Hours will be considered over time if there is no vacation, sick or personal time during that period.
Authorization Agreement for Direct Deposit
Employees must complete a Direct Deposit Authorization form for automatic deposit. This will provide the employee’s bank transit number, account number, and account type to the business office. A voided check or deposit slip must be attached to the Direct Deposit Authorization form.
Employee Irregular Payment Request
Obtain Irregular Payment Request forms from supervisors or from the business office for extra duty payment. This form must be completed and submitted to the Payroll Office. The Irregular Payment Request must be signed and dated by the employee and the supervisor in order for Payroll to process a payment. Forward fully completed and approved Time Sheets or Irregular Payment Request form to the business office for payment within thirty (30) days of the duty.