Most employees will only need to be concerned with a handful of budget codes, but it is important that you know how to code POs correctly. The most common thing that employees will need to remember is the object code and the program intent code. These sections are marked in blue below. If you are using Activity Funds, please see the Yellow Activities Tab from the Quick Reference Menu.
For Object Codes, keep the following in mind:
6200s codes are contracted services. This code is used when there is a service being provided by a company. Common contracted services are trainers, ambulance service, ESC services, copy machines, website services, etc.
6300s codes are supplies, which are tangible item for any office, classroom, department or program.
6411 (Employee Travel) and 6412 (Student Travel) codes are used for hotels, gas, and meals. It could also be used for tickets for an event, such as a field trip.
6499 codes are miscellaneous, fees and dues. This code would be used for things like subscription, registration fees, etc.
6500s codes are capital outlay, which means larger purchase over $5,000. These codes would be for things like air conditioners, large equipment, etc.
For Program Intent Codes, keep the following in mind:
Special programs have different regulations and requirements for funds to be spent. For example, to be in compliance with special education, the district cannot spend less in the current year than in the previous year. It is important the purchases are accurately tied to the correct program.
CREDIT CARDS
•You will not be issued a credit card if you have not put in a PO.
•ONLY the employee who requested the card needs to use the card. Do not give it to another employee just because they tell you they have a PO approved. Only your supervisor will be allowed to pick up a card for you from the business office.
•Credit cards MUST be picked up and returned IN PERSON. Do not place them in interoffice mail.
